Introduction

Trivial Matters ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our web application and services (collectively, the "Service"). By using our Service, you agree to the collection and use of information in accordance with this policy.

Our Service provides AI-powered email monitoring, calendar management, and meal planning assistance. We take your privacy seriously and are committed to transparency about our data practices.

1. Information We Collect

1.1 Information You Provide Directly

• Account Information: Email address, name, and profile information through Google OAuth authentication
• User Preferences: Trusted email senders, keywords for email monitoring, meal preferences, dietary restrictions, and notification settings
• Payment Information: Billing information processed securely through Stripe (we do not store full credit card details)
• Communication Data: Messages you send to our support team

1.2 Information We Access with Your Permission

• Gmail Data: We access emails from senders you specify to extract schedule information. We read email subject lines, sender information, dates, and email body content to identify events and appointments.
• Google Calendar Data: We access your Google Calendar to create, read, update, and delete calendar events based on information extracted from your emails.
• Google Profile Information: Basic profile information including your name, email address, and profile picture.

1.3 Information We Collect Automatically

• Usage Data: Information about how you use our Service, including features accessed, actions taken, and time spent
• Device Information: Browser type, operating system, IP address, and device identifiers
• Log Data: Server logs including access times, pages viewed, and diagnostic data
• Cookies and Similar Technologies: We use cookies and similar tracking technologies to maintain your session and improve user experience

2. How We Use Your Information

We use the information we collect for the following purposes:

2.1 To Provide and Maintain Our Service

• Monitor your Gmail inbox for emails from trusted senders you specify
• Extract schedule information (events, appointments, deadlines) from emails using AI technology
• Automatically create and update calendar events in your Google Calendar
• Generate personalized meal plans based on your family's schedule and preferences
• Send you notifications about important upcoming events
• Mark processed emails as read (only if you enable this feature)

2.2 To Improve Our Service

• Analyze usage patterns to improve our AI algorithms and user experience
• Develop new features based on user needs
• Monitor and analyze trends, usage, and activities
• Detect, prevent, and address technical issues

2.3 To Communicate with You

• Send you service-related emails (confirmations, technical notices, updates)
• Respond to your requests, questions, and feedback
• Send promotional communications (with your consent, which you can opt-out of at any time)

2.4 For Compliance and Safety

• Comply with legal obligations and enforce our Terms of Service
• Protect against fraud, abuse, and security threats
• Resolve disputes and enforce our agreements

3. How We Share Your Information

We do NOT sell your personal information to third parties. We may share your information only in the following limited circumstances:

3.1 Service Providers

We share information with trusted third-party service providers who assist us in operating our Service:

• OpenAI / Google Gemini: We send email content to AI services to extract schedule information. These services process the data according to their privacy policies and do not use it to train their models on your personal data.
• Stripe: Payment processing (they have their own privacy policy and security measures)
• Google Cloud Platform: Infrastructure and hosting services
• Clerk: Authentication and user management services
• Email Service Providers: For sending transactional and notification emails

All service providers are contractually required to protect your data and use it only for the purposes we specify.

3.2 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders, subpoenas, or government regulations).

3.3 Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred. We will provide notice before your information is transferred and becomes subject to a different privacy policy.

3.4 With Your Consent

We may share your information for any other purpose with your explicit consent.

4. Data Storage and Security

4.1 Security Measures

We implement industry-standard security measures to protect your information:

• Encryption: All data transmitted between your browser and our servers is encrypted using SSL/TLS
• Data Encryption: OAuth tokens and sensitive data are encrypted at rest in our database
• Access Controls: Strict access controls limit who can access your data internally
• Regular Security Audits: We conduct regular security assessments and updates
• Secure Infrastructure: Our servers are hosted on secure, SOC 2 compliant infrastructure

4.2 What We Do NOT Store

• Full email content (we only temporarily process emails to extract event information)
• Complete calendar data (we only store event IDs to prevent duplicates)
• Your Google account password
• Credit card details (handled securely by Stripe)

4.3 What We Do Store

• OAuth access tokens (encrypted) to access your Gmail and Calendar
• Your user preferences and settings
• Email IDs of processed emails (to prevent duplicate processing)
• Calendar event IDs (to manage and update events)
• Meal plans you create or save
• Usage logs for service improvement and troubleshooting

Note: While we implement strong security measures, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

5. Data Retention

We retain your information only as long as necessary to provide our Service and fulfill the purposes described in this policy:

• Account Data: Retained while your account is active
• OAuth Tokens: Retained until you revoke access or delete your account
• User Preferences: Retained while your account is active
• Processed Email IDs: Retained for 90 days to prevent duplicate processing
• Calendar Event IDs: Retained while the corresponding calendar event exists
• Meal Plans: Retained while your account is active unless you delete them
• Usage Logs: Retained for 90 days for troubleshooting and service improvement
• Billing Records: Retained for 7 years to comply with tax and financial regulations

When you delete your account, we delete or anonymize your personal information within 30 days, except where we are required to retain it for legal compliance.

6. Your Rights and Choices

You have several rights regarding your personal information:

8. Children's Privacy

Our Service is not intended for children under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe your child has provided us with personal information, please contact us at support@trivialmatters.app, and we will delete such information from our systems.

9. International Data Transfers

Your information may be transferred to, and maintained on, servers located outside of your state, province, country, or other governmental jurisdiction where data protection laws may differ from those in your jurisdiction.

If you are located outside the United States and choose to provide information to us, please note that we transfer the data, including Personal Data, to the United States and process it there. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

10. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to Know: You can request information about the categories and specific pieces of personal information we have collected about you
• Right to Delete: You can request deletion of your personal information
• Right to Opt-Out: You can opt-out of the sale of your personal information (Note: We do NOT sell personal information)
• Right to Non-Discrimination: We will not discriminate against you for exercising your CCPA rights

To exercise these rights, please contact us at support@trivialmatters.app or through your account settings.

11. European Privacy Rights (GDPR)

If you are located in the European Economic Area (EEA), you have certain rights under the General Data Protection Regulation (GDPR):

• Right of Access: You have the right to obtain confirmation and access to your personal data
• Right to Rectification: You can request correction of inaccurate personal data
• Right to Erasure: You can request deletion of your personal data ("right to be forgotten")
• Right to Restriction: You can request restriction of processing your personal data
• Right to Data Portability: You can request transfer of your data to another service
• Right to Object: You can object to processing of your personal data
• Right to Withdraw Consent: You can withdraw consent at any time

Legal Basis for Processing: We process your personal data based on:

• Consent: You provide explicit consent for us to access your Gmail and Calendar data
• Contract: Processing is necessary to provide the Service you've subscribed to
• Legitimate Interests: We have legitimate interests in improving our Service and preventing fraud

To exercise these rights or file a complaint with a supervisory authority, please contact us at support@trivialmatters.app.

12. Third-Party Links and Services

Our Service may contain links to third-party websites, services, or applications that are not operated by us. If you click on a third-party link, you will be directed to that third party's site.

We strongly advise you to review the privacy policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

Third-Party Services We Use:

• OpenAI Privacy Policy
• Google Privacy Policy
• Stripe Privacy Policy
• Clerk Privacy Policy

13. Changes to This Privacy Policy

We may update our Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.

We will notify you of any material changes by:

• Posting the new Privacy Policy on this page
• Updating the "Last Updated" date at the top of this Privacy Policy
• Sending you an email notification (for significant changes)
• Displaying a prominent notice in the Service

We encourage you to review this Privacy Policy periodically. Your continued use of the Service after we post modifications constitutes your acceptance of the updated Privacy Policy.